Property Manager Guide For HVAC Equipment

As a property manager, your days are filled with tasks aimed to keep tenants happy and the property owner satisfied. One of those tasks includes overseeing the building’s HVAC equipment to ensure tenants are comfortable year round. While you can’t head off every problem that is likely to arise, you can reduce the odds of major breakdowns or malfunctions when your tenants need heat or cooling the most. Follow this simple guide to maintaining your HVAC system so that it performs at its peak capacity.

Check the Ductwork

When ductwork comes loose or develops cracked or damaged channels, it can restrict the even distribution of conditioned air. Your tenants may complain about strange noises like rattling or whooshing sounds and reduced air flow. This can be due to loose ductwork or a broken fan.

Monitor Blowers

If your tenants complain that warm or cool air is not circulating properly, the problem may be a dirty or clogged blower. Dirt and debris can collect in the blower over time causing it to operate inefficiently. To keep the blower functioning at the optimal level, have it cleaned professionally at least once a year. This will improve air circulation and may save money on the energy bill too.

When air filters get clogged with dust, pet hair and pollen, it can impair the system's ability to function efficiently and can carry foul odors throughout the building. Clean or replace air filters every few months.

Clean or Replace Air Filters

The HVAC system passes air through air filters to remove dust and airborne particles from the air before distributing conditioned air to all parts of the building. When air filters get clogged with dust, pet hair and pollen, it can impair the system’s ability to function efficiently and can carry foul odors throughout the building. Clean or replace air filters every few months.

Monitor Refrigerant Levels

The AC relies on refrigerants to keep the air cooled for your tenants during the summer, but over time the levels can drop. To keep the AC running smoothly and cooling the air as it should, refrigerants must be replaced periodically, and your system needs to be checked for leaks. Having a maintenance done on your system before cooling season begins will ensure that everything is running as it should.

Clean Condenser Coils and Drain Lines

Water condenses and runs out of the drain line as your AC unit cools and removes humidity from the air; if the line gets clogged, water may back up in the drain pan where mold and algae can form or where it can spill over and cause water damage to the building. Cleaning the line periodically will eliminate these problems and help your unit perform at its best. Likewise, dusty or dirty condenser and evaporator coils can impair the efficiency of the unit and result in inadequate cooling or rising humidity levels. We recommend you clean them before the cooling season begins to ensure the system will function properly through the summer.

Keeping the HVAC system running smoothly is an important part of being a property manager, but you don’t need to do it all yourself. R & D Mechanical Services will be glad to consult with you about your needs and we offer convenient preventive maintenance agreements to keep you up and running. Contact us today, or stop by the Chattahoochee Technical College Manufacturing Industry Job Fair on April 24, 2017 and visit our table. Our experienced staff will be available from 11 AM to 2 PM at the North Metro Campus, Building 400 to answer your questions.

We offer consulting for your commercial HVAC needs! Contact us