Heating and Air Maintenance Tips for Building and Property Managers

If you are a building or property manager, heating and cooling the building is one of your top concerns. Whether you service rental units with busy families that depend on you to keep their home comfortable or maintain commercial property where proper heating and cooling is vital to business success, being proactive with the maintenance of the HVAC system will keep everyone happy. Follow this handy preventative maintenance checklist to keep the system running its highest efficiency.

Replace the Air Filters Regularly

Depending on the uses of the space you are conditioning, you may need to clean or replace the air filters once a month to keep the HVAC system operating at peak performance. It is best to get a recommendation from a trusted HVAC contractor on the suggested frequency of filter changes. An easy way to tell if your filters need to be changed is if you hold them up to the light. Light should be visible through your filters, and they should be as close to their original color (white in most cases) as possible. Grey or brown filters, means it is time for a change.

Adjust Vents

In commercial settings, you may need to open or close the air vents with the changing seasons or with changes in the use of the building. This may mean temporarily closing vents in sections of the building that are not being used. You can then restore heating and cooling to the area later by opening the vents when the space is being used again regularly.

Inspect the Furnace

Look for cracks or visible damage to the heat exchanger and listen for any unusual noises. Call in a professional contractor to inspect your furnace and give it a thorough cleaning if you are unsure whether it is safe to operate.

Check and calibrate thermostats before a change from heating to cooling to make sure they are functioning properly. Set them to the most efficient level to save energy while still keeping tenants or employees comfortable.

Schedule Regular Maintenance

Unless you are a certified heating and cooling specialist, you will need to partner with a trusted contractor to keep your HVAC system running smoothly. You can schedule preventative maintenance twice a year to clean and evaluate your system. Experienced technicians will clean and lubricate all moving parts of your system and can spot potential problems before they become major issues.

Test the System

Start up the heating or cooling system before it is needed to make sure your HVAC system is operating correctly. Waiting until it is sweltering outside is not the time to discover your system isn’t working properly. Likewise, failure to produce appropriate heat when the weather takes a sudden turn for the cold in late fall and early winter is not the time to learn you have no heating.

Program Thermostats

Set the thermostats on a program to maximize efficiency. Set them to the most efficient level to save energy while still keeping tenants or employees comfortable. You could also consider placing a locking device over the thermostats in the building or securing them with a passcode. This will prevent tenants from frequently adjusting the program and potentially wasting energy.

If you could use a little help with the maintenance of your HVAC system, R & D Mechanical Services can help. We provide both residential and commercial HVAC preventative maintenance agreements and even offer financing options to make paying for unexpected expenses more manageable. Even if you simply want a second opinion, we would be happy to sit down with you to discuss your building’s mechanical needs.

We offer consulting for your commercial HVAC needs! Contact us